Hotel inventory, how does it work?
A inventory for a hotel refers to a detailed and organized record of all assets, supplies and resources located on hotel property, this registry covers a wide range of items, from furniture and equipment to cleaning supplies, bedding, bathroom items, food and beverages, among others.
It is an essential tool for the effective management of a hotel establishment, as it provides control, efficiency and planning in the management of assets and supplies.
Purposes and benefits of a hotel inventory
Hotel inventory has several purposes and benefits, such as:
Efficient management: It allows hotel managers and staff to accurately track all items in their possession, making it easier to manage, plan and make decisions.
Costs control: It helps control costs by having a clear view of available supplies and assets, which can help avoid shortages of essential items and reduce waste.
Purchase Planning: Facilitates purchasing planning by providing information on when and what supplies need to be replenished.
Resource Optimization: It allows for a more efficient distribution of available resources and assets, which can lead to more effective use of financial resources.
Usage Tracking: It helps track asset usage over time, which can be useful for maintenance, repair, and renovation.
Loss and Theft Control: You can help prevent loss and theft by keeping detailed records of all items on hotel property.
Normative compliance: In some cases, it is necessary to maintain a detailed inventory to comply with local regulations, especially regarding food safety and the management of hazardous substances.
Types of inventories in a hotel
Within the scope of the hotel industry, inventory can be divided into two different groups: the primary inventory and the secondary inventory of the hotel.
The hotel's primary inventory is made up of rooms, which represent the main source of income, since by renting a room, additional income is generated through other services and products available in the inventory, therefore, it is essential to have constant knowledge of the occupancy of the rooms and their future availability, likewise, it is important to optimize the prices to keep rooms occupied and increase the revenue generated by the facilities.
Secondary inventory, in contrast, covers a broader variety of categories, ranging from gift shops and restaurants to items available in guest rooms, as well as additional add-ons, care must be taken not to purchase items that guests do not use, as this would result in financial losses, at the same time, the inability to offer what guests need can negatively affect their experience and decrease opportunities for generate additional income.
Hotel inventory process
- Collect current data: The first stage consists of collecting data from the existing hotel inventory. To carry out this task, it is necessary to create a catalog that includes both the rooms and the various secondary inventory items that are available in your hotel. This category covers a wide range of range of items from food and drinks to bedding and cleaning products.
The fundamental purpose of this phase is to obtain a complete and definitive list of the inventory of your hotel establishment; by doing so, you will be in a position to optimize your next actions and decisions.
- Make a reference: In the second step, the fundamental management of the hotel inventory involves a matching process that involves the entire range of available rooms with the recorded occupancy levels, management involves the effective utilization of available resources to maximize the revenue generated.
A recommendation to consider at this stage is to identify rooms that have a history of low occupancy in your hotel, generally these are usually luxury suites that could be offered as affordable upgrades, additionally, the information collected will also be beneficial to refine and improve the distribution of your offer.
- Guest behavior: To effectively manage your hotel's secondary inventory, it is important to closely examine the purchasing patterns of customers staying at your facilities, that is, what they want to buy, what they would like to purchase within your hotel.
- Use the data: By having access to all this collected information, you will be in a position to make informed choices, this knowledge will enable you to improve hotel inventory management, increase revenue and provide guest satisfaction.
Now that you know everything about hotel inventories, you are ready to manage your assets and not have monetary losses. If you need more information, contact us at Contact – Anepsa