Management of fixed assets in hospitals
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Hospitals are spaces that have a wide variety of machinery and equipment that must be part of asset management, with the purpose that administrators keep track of the state in which each piece of equipment is located and that In this way, actions can be taken on them if required.
For hospitals, it is important to maintain good practices that allow them to provide quality service to patients and at the same time provide security both for the personnel who operate the equipment and facilities, and for the users of hospital services.
Why is fixed asset management important in hospitals?
Correctly manage assets Within hospitals and clinics, it offers the possibility of maintaining equipment in good condition, with the purpose of carrying out a process from the acquisition, installation, maintenance and final disposal of the equipment so that they make the most of it.
This with the purpose that hospitals comply with current regulations and can offer a quality service in an optimal way, providing users with a safe environment and in optimal conditions for health care.
How can you manage fixed assets in hospitals?
To carry out adequate asset management, it is important to consider different steps in what will be carried out together with the hospital administration, the control and inventory of the fixed assets found within the facilities., this with the purpose of mapping and locating all the assets that the company has.
Control of fixed assets consists of three stages in which the controller is in charge of gathering all the assets, marking each asset with a distinctive label or plate, which will serve to carry out a detailed inventory where the serial number of each asset will be placed.
After this, the step of reviewing the invoices and checking that the entire accounting part is included in a database that includes purchase orders and invoices will be carried out,
In the last step, an analysis and comparison of the accounting list is carried out together with the inventory of assets and it is reviewed that everything agrees, this with the purpose of giving way to the management of the assets that the company has.
What can be considered within the assets of a hospital?
- land
- Constructions and buildings
- Vehicles
- Assets on loan
- Scientific medical equipment.
- Computer equipment.
- Communication equipment.
- Hotel material (sheets, towels, bedspreads, etc.)
- Kitchen material
- pantry supplies
- dental equipment
- Medical supplies
Key aspects to consider
- Inventory: Conducting a complete inventory of all fixed assets in the hospital, which involves collecting detailed information about each asset, such as its serial number, location, condition, date of acquisition, cost, estimated useful life, and any other relevant information.
- Maintenance: Establish a preventive and corrective maintenance program for fixed assets, this involves carrying out regular inspections, performing preventive maintenance according to the manufacturer's recommendations and addressing necessary repairs in a timely manner. Proper maintenance extends the useful life of assets and prevents interruptions in medical services.
- Replacement schedule: Evaluate the useful life of fixed assets and develop a plan for their replacement when necessary, consequently estimating the remaining useful life of the assets, consider technological advances and changes in medical needs, and allocate the necessary financial resources to acquire new ones. active at the right time.
- Monitoring and control: Implement an asset tracking and control system to ensure that assets are correctly allocated, recorded and used efficiently, this may include the use of identification tags or barcodes, asset management software and clear procedures for registration movements, transfers and changes in status of assets.
- Responsibility and security: Establish clear responsibilities for staff in relation to fixed assets and promote a culture of responsibility and care, in addition, implement physical security measures to protect assets against theft, damage or misuse.
- Cost and performance evaluation: Performing periodic cost and performance analyzes of fixed assets, this involves evaluating acquisition, maintenance, and replacement costs against benefits realized, such as improvements in the quality of healthcare, operational efficiency, or patient satisfaction.
In short, effective fixed asset management in hospitals involves complete inventory, proper maintenance, planned replacement schedule, rigorous monitoring and control, security measures, and periodic evaluations. By implementing these practices, hospitals can optimize usage. of their resources and provide quality healthcare efficiently.
What are the benefits provided by ANEPSA?
At ANEPSA we have personnel specialized in managing fixed assets of any kind, this includes the analysis of the characteristics of the equipment used in hospitals.
Our team is responsible for meeting the needs of the industry with responsibility and dedication, performing each of the steps in the control and inventory of fixed assets.
We specialize in the control of fixed assets of companies, we also offer the possibility of managing it through the Asset Control Software Fixed (SAAF).
